The University of Georgia recognizes the importance of providing threat assessments, information, training, and resources to promote the safety of all students, faculty, staff, visitors, and security of campus facilities. In order for UGA to provide appropriate and timely safety and security information and response to its distributed campus, each organizational unit must designate a primary safety and security representative for each occupied University building.
Safety and security representatives are responsible for:
- Serving as the 24/7 emergency point of contact regarding safety and security issues affecting their building
- Developing emergency operations plans for their building (in conjunction with UGA’s Emergency Operations Manager)
- Executing and evaluating emergency drills coordinated by the UGA’s Emergency Operations Manager
- Receiving and monitoring emergency communications from campus safety units and disseminating relevant information throughout the building
- Providing appropriate training for students, faculty, and staff in their building using Train-the-Trainer materials provided by campus safety units
- Addressing and coordinating safety and security related actions through the appropriate administrative authority
- Ensuring building safety and health concerns are reported to the appropriate administrators as defined in the Environmental Safety Division’s Safety and Health Concerns policy
- Coordinating with their departmental Information Security Liaison regarding information security issues
- Coordinating building activities and training with laboratory, radiation, and other safety personnel as appropriate
- Serving on campus safety and security committees
When members of one organizational unit occupy several buildings, different representatives should be designated for each building whenever feasible since safety and security representatives must be able to respond quickly to emergency situations occurring in specific buildings. When one building is occupied by several different organizational units, affected administrators may agree to designate a single representative for all building occupants (even if they are not in the same organizational unit) or multiple representatives may be designed to act on behalf of each occupying department; however, coordination among building representatives will be crucial to ensure all building occupants are represented. Both on and off-campus units should designate safety and security representatives.
Each primary representative should have at least one designated backup. Departments may specify multiple backups as warranted to ensure emergency messages can be received and acted upon at all times. Ideally, safety and security representatives will have authority to approve emergency building maintenance and repair work orders for the buildings they represent.
The University of Georgia Office of Emergency Preparedness collects and maintains a list of safety and security representatives and their emergency contact information. This list can be accessed only by the UGA Police Department, Environmental Safety Division, Facilities Management Division, Office of Information Security, Biosafety Office, and Office of Emergency Preparedness to notify representatives of relevant safety and security alerts and emergency information. Requests for updating safety and security representative information should be handled without delay to ensure effective emergency responses.